How to Add and Manage Staff Roles
Bringing your team into Recess takes just a couple of minutes, whether you're inviting someone brand new or giving an existing client staff access.
Adding a Staff Member
- Go to People > Staff.
- Click + Add Staff in the top right.
- Choose who you're adding.
- If they already have a profile, search for their name or email under Choose an existing user and select them.
- If they're completely new, expand Or enter their information to create a new one and fill in their first name, last name, and email.
- Click Next.
- Assign their role. If your studio has a single location, you'll set one role. If you have multiple locations, you'll see a Location and Role pair for each one, so you can give someone different access at different locations. Click into each Role dropdown to choose from your studio's available roles. Curious what a role can actually do? Click View all permissions to see a full breakdown by role.
- Double-check everything, then click Confirm.
The staff member now appears in your Staff table. If they were a brand-new user, they'll get an email to set up their account. If they were an existing client, their profile is simply updated — no duplicate account, no separate invite.
Managing Staff
Click the ⋮ next to any staff member to:
- View Profile: see their full profile and activity
- Edit Staff: update their role or location assignments
- Remove from Staff: revoke their staff access
Tip: You can filter your Staff list by location using the location switcher in the top left, which is handy once your team starts to grow.
Viewing a Staff Profile and History
- Use the search bar to find your staff member, or click into their row from the Staff table.
- Their profile shows their Staff Info, such as employee since date, total classes, total subbed, and locations
- Scroll down to Staff Activity to see their booked classes, filterable by date, class type, and status.
- To update their role or locations, click the pencil icon next to Staff Info.
Need Help? Contact our support team at support@recess.tv if you have questions about adding staff members.